Associate, Contracts Management

Thursday, February 11, 2021 - 00:00
First Republic Bank
San Francisco, CA

At First Republic, we care about our people. Founded in 1985, we offer extraordinary client service in private banking, private business banking and private wealth management. We believe that personal connections are everything and our success is driven by the relationships we form with our colleagues and clients. You’ll always feel empowered and valued here.
Incredible teams doing exceptional work, every day
Vendor Management is responsible for managing the risks associated with conducting business with third-party vendors and defining a consistent program for First Republic’s vendor relationships. In the process, we fulfill the applicable legal, information security and regulatory requirements on behalf of the organization. We also work with business units to secure, risk assess and oversee all vendor services.

Duties and Responsibilities

The Associate is responsible for reviewing and negotiating contracts for both new vendors and existing vendors on behalf of business units across the Bank. Negotiations will involve coordination across multiple internal stakeholder groups (Legal, Information Security, Compliance, BSA/AML, HR, EDCI, etc.). The Associate will handle MSAs, Non-Disclosure Agreements, Amendments, SOWs, Order Forms for a wide variety of products and services including technology, consulting, and administrative services. In addition, the Associate will be responsible for preparing and validating internal and regulatory reports, and assisting with a variety of departmental projects and presentations.  This position is also responsible for the consolidation and management of contract and vendor data in our vendor management system (RSA Archer).
What you’ll do as an Associate, Contract Management:
- Coordinate and contribute to all stages of contract lifecycle including RFP preparation, contract review, negotiation, maintenance and termination
- Manage contractual and business relationships with vendors
- Develop, structure and negotiate legal and business terms and conditions including price negotiations
- Comfortable advocating on behalf of the business and subject matter experts and negotiating with counsel
- Manage contract terms within contract management platform and report status on an ongoing basis
- Establish and develop close working relationships across lines of business and with technical, audit, compliance, security and legal teams as necessary
- Familiar with key terms and conditions that are common to various types of vendor agreements including but not limited to SaaS, software, hardware, and professional services agreements
- Work in a self-directed, collaborative, and constructive manner with team members, the business unit, and our internal stakeholders
- Understand the requirements of working in a regulated environment and the controls that are necessary to be successful in the financial services industry


You could be a great fit if you have:
- JD degree
- Relevant experience with a financial institution or corporate environment preferred
- Experience with technology contracts preferred
- Familiarity with contract terminology and negotiations
- High degree of proficiency with Word, Excel, PowerPoint and other quantitative analysis tools to develop and evaluate performance metrics and produce associated reporting
- Familiarity with Archer or other Enterprise Risk System, specifically the Vendor Management module
- Pragmatic with an ability to generate trust and build relationships across business and functional lines
- Makes decisions in a timely manner, often with incomplete information and under tight deadlines. 
- Demonstrates excellent communication and interpersonal skills; able to communicate and concisely in a variety of settings and styles; is effective in a variety of formal presentation and meeting settings
- Can quickly find common ground and solve problems for the good of all; can represent own interests and yet be fair to others; is a team player and encourages collaboration; can be candid with peers
Job Demands:
- Must be able to review and analyze data reports and manuals; must be computer proficient.
- Must be able to communicate effectively via telephone and in person.
Own your work and your career - apply now
Are you willing to take initiative and make decisions? Are you willing to go the extra mile because you love what you do and how you can contribute as a team? Do you want the freedom to grow and the opportunity to take charge of your own career? If so, then come join us.
We want hard working team players. You’ll have the independence to learn, lead and drive change. A culture of extraordinary service, empowerment and stability—that’s the First Republic way.
This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization. The Company is an equal opportunity employer. In this regard, the Company makes reasonable accommodations for qualified applicants and employees with disabilities in order to enable them to perform all essential job functions, unless doing so creates an undue hardship.
First Republic is subject to federal laws that restrict the employment of individuals with certain types of criminal histories, including FDIA Section 19 and FINRA. To the extent not inconsistent with our obligations under those federal laws and regulations, First Republic will consider qualified candidates with criminal histories in a manner consistent with the Los Angeles and San Francisco ban-the-box laws.